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Full Service Wedding Planning

Starting at $1,500

This package is for the couple who is just starting out with their planning and feels overwhelmed, doesn’t know where to start, or feels like they need an extra set of hands on their team. They want a full time professional overseeing every aspect of their wedding day or weekend.

 

We cater to busy couples who want their ideal wedding but may not have the time to plan and execute their vision while keeping their day job.

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DeAnn will work with you through the entire planning process, guiding you on selecting your vendors, helping you stick to your budget, and answering those tricky questions you will encounter.

 

Our Full Wedding Planning Package offers the best of our planning and coordination services. We’ll be with you from the beginning and we’ll see you through to the end of your wedding day!

Full Wedding Planning Package includes: 

  • Initial consultation with the bride and groom, complimentary

  • 1 hour phone consultation per week and unlimited email communication

  • At least 1 planning meeting per month between clients and planner until wedding day

  • Help to prepare and understand a budget

  • Prepare a schedule/timeline and checklists

  • Assist with site tours, selection and booking of ceremony and reception venues

  • Assist with selecting a décor color scheme, theme and style of the wedding

  • Answer etiquette questions

  • Help with finding, negotiating, and booking suitable vendors: Caterer, Florist, Baker, Musicians, Photographer, Rental Facilities, Videographer, Officiate, Transportation

  • Coordinate with vendors to ensure services/products are provided in a timely manner

  • Ongoing updates and consultation with clients about vendors services/products

  • Assist with the choosing of invitations

  • Assistance with tracking RSVP’s and who will be attending

  • Ceremony planning

  • Prepare itineraries to be provided to vendors

  • Final walk-through with client at venue month of the wedding

  • Final timelines prepared the month of the wedding

  • Final consultation with vendors the month of the wedding

  • Final meeting covering all details with client, the month of the wedding and the week prior to the wedding.  This two hour planning meeting will include:

    • Ceremony planning, processional, recessional, placement

    • Preparation of rehearsal and wedding day itinerary as a timeline, provided to client and vendors

    • Final walk-through with client at venue month of the wedding should (include florist if possible)

    • Collection and inventory of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

 

One Month Prior to Wedding Day

Wedding Coordinator will meet with bride and groom at venue, review venue setup. Go over any arrangements the couple has previously made with vendors, review timeline and wedding party schedules. Make sure that all vendors have address of ceremony and reception locations and The Wedding Coordinator contact information.

Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.

 

Rehearsal

  • Work with officiator to choreograph wedding ceremony, processional and recessional

  • Alert wedding party as to where they need to be the following day, and at what time

 

Pre-Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles

  • Make sure photographer arrives on time and has a “must shoot” list

  • Ensure that bridal bouquet and wedding party flowers have arrived

  • Distribute personal flowers to wedding party

  • Make wedding party aware of any last minute details

 

Ceremony

  • Ensure that ushers/groomsmen are ready to pass out programs

  • Ensure that ceremony musicians have arrived and direct them as to where to set up

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats

  • Act as a liaison with the officiator and the start of the ceremony

  • Communicate with bride and groom how long before the start of the ceremony

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and friends for after ceremony photos

 

Prior to Reception

  • Greet vendors and instruct them where to set up; wedding band, florist, caterer, and wedding cake

  • Make sure reception flowers/décor is set up according to the client’s vision

  • Ensure escort cards are arranged properly

  • Set up guest book and pen, champagne flutes, cake cutting utensils

  • Along with catering staff ensure table numbers/names and menu cards in place

  • Meet with catering staff to confirm food timeline and any guest with food allergies

  • Set up amenities baskets in bathroom

 

Reception

  • Ensure proper flow of cocktail hour

  • Look over dining tables and make sure they are set up properly

  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

  • Help guests locate their escort cards and dining tables

  • Coordinate bride and groom/wedding party introduction at reception

  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

  • Cue band, photographer and videographer when important events take place at reception i.e. first dance, cake     cutting, toasts and parent dances

  • Cue best man and father of the bride when they are about to be announced for toasts

  • Be aware of timing of catering service and make sure people are served promptly

  • Distribute final payments/gratuities to vendors at the end of the evening (paid for by client)

  • Prevent and fix any problems that may arise during your event

  • Set up favor table towards the end of the evening

  • Ensure gifts/cards, miscellaneous ceremony and reception items are ready to be taken to a family members car at the end of the night

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